Online Document Management and Delivery

Our secure web hosted electronic document management solution, makes all your paper documents available 24/7 to any device with web access. It is fast, secure and simple to use.  It is called RPJ Online, and is powered by Instant Intelligence Archiving.  Think of it as The Cloud for your paper documents.

Find your documents – fast

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Rapid access at your desktop

Documents are logically organised into categories and sub-categories, just like the files on your PC.  Importantly, their contents are also searchable. Scanned documents are translated into computer-readable text using OCR ( Optical Character Recognition ) software.  All the printed text is added to the search index.  This enables keyword search, and makes it easy to find all the documents relating to a particular topic, even when they are spread over multiple categories.

Easy to use

Users log in then see their filing cabinets and the folders within them just like folders on their PC. Files can be moved, printed, downloaded and renamed.  New files can be uploaded, and paper documents can be scanned straight into the system.

RPJ Online can handled all standard file formats and can integrate with Microsoft Outlook, allowing you to bring in emails straight into your on-line filing cabinets.

Secure your documents from disclosure

RPJ Online secures your scanned documents against unauthorised access and disclosure.  Documents scanned into RPJ Online can only be viewed by authorised users.  You control precisely which categories of document each user can access. Information flowing between the  servers and your computer is protected by 128-bit SSL encryption, and the information on the servers is also encrypted.

Updating access rights is quick and easy.  This is important because many security breaches occur because employees have access rights they no longer need.  They have changed role, or even left the company, but still have access.

Secure your documents from damage

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Precise, secure access management

RPJ Online secures your scanned documents against damage and accidental destruction.

Paper documents suffer wear and tear every time they are used : electronic documents don’t.  Electronic documents in RPJ Online are housed at one of the most secure data centres available, and automatically backed up multiple times every day.

Getting started is quick, simple and cheap

Getting started is quick and simple:  all you need to is a PC with web access.  There’s no need for new IT capability, and therefore no delays waiting for it to be installed.

There are minimal up-front costs. We don not charge a big set-up fee, and there is no requirement for capital investment in new IT equipment.  You simply pay a small monthly cost per user  That includes lots of online storage : enough for up to 175,000 A4 scanned documents.

Therefore there is an an almost immediate ROI.  As soon as the system is live you start to achieve time and efficiency savings.

Document Scanning

Scanning your existing documents is not a problem.  RPJ take care of the document scanning for you. Our high-capacity scanners, efficient workflow, and skilled staff mean we can quickly and accurately scan any archive of documents.  We are happy to collect documents for scanning, especially  from the London area.  When the documents have been scanned we can return them, archive them, or destroy them.

You may choose to scan in new documents yourself as they occur, or we are happy to provide regular updates.  We regularly collect documents for scanning from the London area.

To find out more please see the Document Scanning page.

Flexible Working

Many companies are looking to flexible working to cut costs and help attract and retain good staff.  RPJ Online makes this easier to achieve, because staff can access all the documents they need, out of the office, and outside normal office hours.

Demonstration Video

Please enjoy this video demonstration of RPJ Online Document Management and Delivery in action.