The Digital Mailroom

Managing paper documents received by post represents an overhead cost to most businesses. It takes time and effort to sort, route, prioritise and deliver paper mail.  Where this is a manual job there are inevitably manual  errors, delays and lost documents.  There is also the hidden overhead of the time wasted by every member of staff as they receive and open their post.

The Solution : The Digital Mailroom

RPJ Online Document Management Screenshot

All your post delivered to your PC

Our digital mailroom solution means your staff never have to handle inbound paper documents again.  Incoming post is delivered direct to their desktop electronically. No more waiting for the mail man and his trolley.

The digital mailroom  is normally a totally outsourced solution, but can be set up on your premises if required. Incoming post is received at our document scanning bureau in Harlow, Essex via a PO Box. Our trained staff open all incoming mail, prepare the documents, scan and index them, and upload them onto our secure hosted online software, RPJ Online.

This enables the mail to be retrieved, responded to, and shared within the organisation, without the need to work with or store physical paper documents. Your staff receive electronic notification when new mail is received for them.  They can receive this notification, and access the mail, at any location with internet access. This makes flexible working, off-site working, and working from home much easier to achieve.

RPJ Document Scanning is powered by the award winning Instant Intelligence software, which has also been accredited with ISO27001 (Information Security Management).

We believe this service is of particular value to businesses in London, where both office and staff costs are exceptionally high.

The Benefits

Benefits include:

  • Reduced Staff Costs,
  • Free up valuable office filing cabinet space,
  • Receive your post anywhere in the world securely
  • Share information with anyone in your organisation, without having to leave your desk
  • Creating copies is quick and easy : no more queuing at the photocopier
  • No more delays while files are carried around the building, or lost pieces of paper
  • Post as scanned documents is secure, safe and manageable

Contact RPJ Document Management today on 01279 450600 or via our Contact page to arrange a free consultation at your offices.