Document Scanning for London

Document Scanning helps London businesses achieve more:

  • More office space: use the space for people, not documents
  • More cost effectiveness: no need to use expensive office space for documents
  • More staff time: documents are found more quickly, by their content or their category
  • More security: documents are safe from physical damage, and easy to backup
  • More control: access to documents is controlled and the audit trail recorded
  • More efficient communication: documents are easy to share, anywhere in the world

Why Choose RPJ for Document Scanning in London?

RPJ’s many satisfied clients in London rely on them to deliver:

Documents for scanning

Save space by scanning documents

  • top quality scanning
  • excellent customer service
  • a flexible, customer-focused approach
  • an excellent online Document Management System
  • state of the art scanning and OCR technology
  • speed and efficiency
  • security
  • reliability
  • quality: ISO 9001 QA

We are committed quality.  To demonstrate this we hold ISO 9001 Quality Assurance registration for document scanning.

Making a start

If you’re new to using a document scanning bureau, we will explain clearly how it will work for you.  If you already use a bureau we will explain why we can offer a better service, because of our flexible and customer-focused approach, and our commitment to quality.

For an informal chat about how RPJ  can help your business simply contact us.  Alternatively, for a quick free quote just complete our simple online Document Scanning Quick Quote Form.

Collection and return in London

Our strong London client base means we do regular runs through London to collect documents.  After scanning the documents can be:

  • returned to you
  • archived with us, safely and securely, saving your valuable office space
  • securely destroyed, including issuing a certificate documenting what has been destroyed and when.

A Local Company for London Clients

Some of our competitors are US-based multi-national corporations with offices all over the world.  They like to talk about the economies of scale this produces, and how they are passed on to the customer.  They are less keen to talk about their multiple levels of management, and who pays for the overhead costs this represents.

Plus, it means that London customers are thousands of miles from their Head Office and the decision-makers.  You may get a London-based account manager to talk to, but they can only follow the rules laid down by head office.  They often cannot tailor their service to your needs.  The person you talk to is a long way away from the people who actually make decisions.

RPJ are different.  Our Head Office is just outside London, and our sales team are always happy to visit London clients and prospects face-to-face.  We take time to understand exactly what you need, then spend more time finding the best way to deliver it. This will be what’s best for the client, not what fits to a standard service package.  The people you talk to will be the people who deliver the service and take the decisions.

Why London Businesses Need Document Scanning

London is a world centre for business

London is a world centre for business

London’s position as a leading world business centre is both an opportunity and a challenge to it’s businesses.  The opportunity is the vast number of potential clients right on their doorstep.  The challenge is that they compete for staff, and office space, with some of the biggest and richest global companies.  The property hot-spots of the City, Docklands and the West End are amongst the most expensive in the world.  They have a knock-on effect, pushing up costs for businesses throughout London.

That’s why London companies must work harder than others on controlling their overheads.  Both staff and space are too expensive to waste.  Using staff and space to manage paper documents is not an effective use of either.  Document scanning is essential.

Plus, London is a big and busy city, so transport is never quick or reliable.  It’s far better to send documents digitally than physically: always faster and cheaper.  Scanning archives of paper documents is an investment: a  short-term cost but a long-term saving.

Commercial property prices mean space cannot be wasted

Iconic London Property prices in London, like many of the buildings, are remarkably high.  Deals at over £70 per square foot are commonplace. There are many high-profile new developments going on, but supply is not keeping up with demand.  London is now the third most-expensive city in the world to rent skyscraper office space, tying with Tokyo and behind New York and Hong Kong.

These prices mean office space cannot be wasted.  The space for the water cooler is costing your business £250 per year.  To use space for storing documents is simply not cost-effective.  Documents should be  scanned then stored and accessed digitally.  If a hard copy with a physical signature is needed, then use offsite document storage.

Be Kind To London

Every Londoner, or London commuter,  knows that traffic levels, and the consequent pollution levels, are a major concern.  If you are moving your documents round London physically, then you are contributing to the problem. You are adding to the number of road journeys. Document scanning means you can move your documents electronically, instead.  It’s faster, more reliable, and greener.

Please be kind to London and it’s people: use document scanning to cut traffic and cut pollution.

Regulatory and Reputation Risk

London Landmarks

London Landmarks

London is a world centre for banking, insurance, investment and other financial services.  Secure  record-keeping is essential to these businesses.  They must have the records to prove their legal relationships with their clients.

It is also a regulatory requirement.  The regulators punish companies who fail to keep adequate client documentation, with large fines.  The publicity that these fines always attract is even more damaging.  The reputational damage is harsh, and can last for years.

Scanning paper documents into a digital format is an essential first step to securing those records, and so negating the regulatory and reputational risk.  Scanning also helps businesses meet their GDPR obligations.  We explain how here.

Help London, Help your business

Document scanning can help London, and help your business.  Simply contact us to make a start.

You’ll talk to an experienced professional, with years of experience in finding the right solution for companies like yours.

For a first class document scanning service in London please call us today on 01279 450600